Project Management Techniques

Greetings to all Readers…

Are you struggling with meeting project deadlines? Do you feel that the product delivery are slipping deadlines, facing social conflicts and bureaucracy and not able to meet the closure? There are few areas below if strategically taken care can be a smooth ride for a successful project completion.

What is a Project?

In simple words, a project is a temporary organisation/team that is created for the purpose of delivering one or more business products according to an agreed business case.

What is Project Management?

Project Management is the application of knowledge, skills, tools and techniques to a broad range of activities in order to meet the requirements of a specific project.

Broadly project management should comply the following 4 areas.

  1. Plan
    • What needs to be created and how it has to be executed
  2. Delegate
    • Ensure right people do the right work at the right time
  3. Monitor
    • Constantly monitor the progress, identifying the problems, as well as opportunities to move the project as per the schedule.
  4. Control
    • Control all the work to ensure the right activities occur at the right time

Project characteristic:

  1. Project is a set of activities that are unique
  2. Project has a specific goal to accomplish
  3. Project consist sequence of activities
  4. Project has tasks and activities which may be interrelated
  5. All Projects are time-bound

Project Manager Role:

  1. Project Manager manages the project on a day-to-day basis on behalf of the Project board.
  2. Developing a plan of action
  3. Change management responsibility
  4. Measuring project performance
  5. Reporting to the leadership team
  6. Closing all records
  7. Capability to deal with uncertainty
  8. Final Sign-off

Project Management processes:

  1. Initiating
    • In this phase a clear strategy will be set to show how the project team will manage risks, quality, assess and authorise proposed changes to the project, how they will track the projects products, and how they will communicate effectively with all the project stakeholders.
  2. Planning
    • Project plan provides the Business case with the planned cost and time.
    • Project plan should include all functional requirements such as setting objectives, policies, implementation process, SWOT analysis, assumptions, prepare estimate, prepare schedule and document the plan.
  3. Executing
    • This phase is often the longest and most complex stage in the project life cycle and we need to make sure we stick to our promises.
    • Key focus area during this phase is Managing people, process and communication
  4. Controlling
    • Project manager captures and examine issues and risks and ensure that appropriate decisions and actions are made regarding the same.
  5. Closing
    • This is the stage where the ownership of these products is transferred from the project team to the clients or operational teams.
    • Closing a project is also a time when the project is reviewed against its original objectives to see how successful it has been. Closing includes formal acceptance of the project and the ending there of.
    • Key activities for closure is planned closure, Pre-mature closure, Handover products, Evaluate the project and Recommend Project closure.

Leadership Roles:

  1. Planning
  2. Budgeting
  3. Co-ordinating
  4. Monitor and controls

Project Control systems:

  1. To keep track of the project
  2. Time tracking
  3. Cost control
  4. Quality control
  5. Procurement and Human resource

Key Project Management Bottlenecks:

  1. External
    • Goyt Policies
    • Natural disaster
    • Any other external fluctuation
  2. Internal
    • Disputes with local stakeholder, partners and sub-contractors
    • Quality challenges
    • Inefficient control and monitoring
    • Vendor logistic challenges etc.

Project Management Tools/Technique:

  • Work Breakdown Schedule
    • Gantt Charts
    • PERT
    • Critical Path Analysis

Project Management Software:

  1. Zoho Projects
  2. Atlassian/Jira
  3. Openproject
  4. MS-Project

Hope the above points would benefit the readers to get an overall idea on how to execute a project successfully.

Would be glad to wrap up with a quote…

The only way to do great work is to love what you do.” – Steve Jobs

Written by: Arun Velayudhan


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